Much of the material in the Collections Department is housed in closed stacks. Researchers may request particular items by submitting an appropriate photo ID and call forms to the reference desk on the second floor. Staff will bring the material to the appropriate reading room (Library or Special Collections).
All materials must be read in the research room only and may not be taken from the reading room.
Please refrain from cell phone use in the reading rooms.
Research material will not be pulled after 4:30pm.
Food and drinks are not allowed in the reading room.
Use of digital cameras is authorized on a limited basis; use of scanners is prohibited.
The researcher accepts the responsibility of handling all materials carefully. Manuscripts and books must not be written on, folded, traced over, or handled in any way that may cause damage. Researchers working with photographs may be asked to wear gloves.
When working with foldered or boxed items, maintain the order of the material. DO NOT shuffle or otherwise rearrange the order of the manuscripts and photographs.
Keep the materials flat on the table. DO NOT lean on them or hold them in your hand to read.
Proper bibliographic and footnote credit is required. Permission to use quotes from manuscripts or to reproduce photos and prints must be obtained from the Curator of Collections. The preferred form of citation for manuscripts is: specific cite of material as appropriate, collection title as appropriate, The Filson Historical Society, Louisville, KY.
For photos and prints, citing The Filson Historical Society is usually sufficient. The researcher is responsible for acquiring any necessary permissions regarding copyright.
Photocopies and Digital Photography:
Ask the staff what procedures to follow regarding photocopies and digital photography.
Special Collections Reading Room:
a photocopy request/digital photography form must be submitted.
Photocopies are 25 cents per page for letter and legal size, 50 cents for oversized paper; Filson staff makes all copies. Copies will either be available at the end of the researcher’s visit or can be picked up or mailed at a later date, depending on staff's availability to make copies at the time of your visit.
Digital photography by the patron incurs a 20 cents per image fee; in addition, a use form must be completed (click here for a sample). Staff will provide a strip identifying the material as coming from The Filson to be included in each shot.
All copies and digital images are to remain in the exclusive possession of the researcher and may only be used for research purposes.
Library Reading Room:
Photocopies are 25 cents per page for letter and legal size, 50 cents for oversized paper; patrons may make their own copies.